When it comes to boosting your productivity, technology has been the primary source of higher work output since the start of the Industrial Revolution in the 18th century. Fast forward a few years, and now we all carry powerful and advanced computers in our pockets or wear them on our wrists.
Technology has made our lives easier, whether we need to hold an online meeting with team members in another country or use an app to keep track of how much work we’ve done.
Two things make technology a highly capable and efficient work driver. First, we have access to advanced computing devices 24 hours a day, seven days a week. Second, these gadgets can connect easily and without any problems to a huge range of other features.
Technology and efficiency will undoubtedly coexist in the modern workplace, which is rapidly evolving and becoming more mobile, open, and global.
Let’s figure out how technology can help you be more productive at work.
The Relation between Technology and Productivity
Technology provides many tools for working together and communicating, which are two of the most important functions of a business. It gives knowledge workers tools like spreadsheets, presentation software, financial tools, data processing tools, calculators, and more that help them do their jobs well.
Technology also makes it simple for both in-house and external teams to work together, using tools like web chat, communities, team rooms, and more.
Some of the best business apps, like CRM, ERP, HR systems, and expense claims, were made possible by advances in technology. These apps let teams use their work hours to do useful tasks. Group work is now simple and possible with forums, polls, surveys, and tools for coming up with ideas.
The way people work together has changed a lot because of technology, and online tools for teamwork have become the norm. Since workers now have more power in three areas: connections, communications, and teamwork, productivity has skyrocketed.
Let’s look at some excellent ways that technology can help you be more productive at work.
The 5 Best Ways Technology Can Boost Workplace Productivity
1. Replace Emails With a Shared, Collaborative Inbox
The latest email statistics around the world are shown in the picture below:
Emails have become a big trade-off between technology and work because so many people read, send, and share them. You should respond to every email from a customer, and you should also acknowledge every email thread. Using smart technology like shared inboxes can help you get past an unorganized inbox.
Takeaway:
Shared inboxes let you work together with your whole team without making everyone’s personal inboxes too full. They also let you work together right away. Coupled with even more cutting-edge tech like AI and ML, automatic emails let you reply to senders right away and use language processors to figure out what the whole email is about! One way to make the office more productive is to do this.
2. Streamline collaboration and communication
We’ve come up with a lot of clever ways to use technology to make the workplace more efficient in all kinds of situations lately, especially during the COVID-19 outbreak. It is now possible to keep personal and business interactions separate thanks to apps, software, and plug-ins made just for internal collaboration and communication in the workplace.
Because of this, the management has been able to set up separate routes for different kinds of needs. For instance, there could be storyboards for different departments and teams where employees can share stories and separate collaboration dashboards for each team so that everyone on the team can work together to build, design, talk about, and communicate ideas at the same time.
Takeaway
Clean up the channels of communication and include the random channels so that your workers can talk about personal things and have fun. When apps and software are used to improve internal communication and teamwork, less one-on-one communication is needed, which leads to more work getting done.
3. Track Your Projects with a Project Management Tool
ProProfs Project, a smart and easy-to-use project management tool, allows you to closely monitor all project activities. You can keep track of your workflows, add users, set due dates, work with various teams, see how things are going, and decide which projects are most important.
An easy-to-use project management tool lets you talk to clients about your ideas and share progress reports, among other things. At any time, you can make beautiful reports and get information that you can use. The easy-to-use screen lets you see how your employees are doing in real time and keep track of who is working on what.
Takeaway
When it comes to technology and getting things done, project management software is one of the best choices. An effective project management tool facilitates visibility, tracking, and oversight of all activities.
4. Simplify and Optimize the Daily Tasks
In a company, there are a lot of boring tasks that take up your time, like getting to password-protected files, sharing reports, and doing the books.
In the course of your day, you might not think much about these hours, but they add up over time. Over time, these tasks turn into habits that are detrimental for everyone in the office.
Make the boring daily jobs easier and improve how your teams work. Some excellent examples of how technology can be used to boost productivity at work are password manager tools for safe file access and report generators for daily progress reports.
Takeaway
Getting rid of boring, daily jobs and automating them will give you an edge over competitors who are still hesitant to adopt new technology. You can save time that would have been spent on things that aren’t useful and encourage your workers to work in a more useful way.
5. Embrace Automation
Even though we talked about this a little in the last part, AI-enabled automation at work is something that needs its own section.
According to the statista, 99% of business leaders think that automating tasks at work is a good thing.
The process of introducing technology to the workplace is long and difficult. Not only do you have to find the best way to combine human and technological resources, but you also have to fill skill gaps.
Once it’s set up, though, automation gets rid of the need for duplicate work and makes the best use of technology at work to offer unmatched performance.
Automation can be used for simple tasks like bookkeeping, calendar management, process tracking, task assignment, email replies, billing, reminders, workflows, and boring tasks like attendance tracking, process tracking, task assignment, email replies, and billing. Some examples of advanced technology used in the workplace are chatbots that are driven by AI and augmented business intelligence tools.
Takeaway
By automating dull and boring jobs, you can spend your time on more important things. You are empowered to put your time and money where they are most needed and get big results.
Conclusion
Technology and work output are closely linked. In a market that is always changing, business owners who understand and use the latest innovations can do outstanding things to keep their companies relevant. Adopting technological changes in a smart and timely way gives your business plans new life and keeps the money coming in.
So, hold brainstorming sessions, talk about the tech needs, and make sure your workers have the right tools and software to do their jobs. They’ll be your new heroes for productivity!
